August 4, 2020

7 Remote Work Meeting Tips

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If you’re working remotely, you must undoubtedly have video calls with others. In fact, some remote workers are on video calls throughout the entire day, and it can be exhausting!

For those of you who have not participated in video calls often, it can be a bit awkward and challenging. Now that I have returned to work, I’d like to share some of my video conferencing lessons learned while working remotely over the past few months. They are:

  1. Check Your Internet Speed
  2. Dress for Success
  3. Eliminate Lighting Distractions
  4. Respect Other’s Time
  5. Be Present
  6. Control Background Noise
  7. Have a Backup Plan

Now, let’s discuss each tip in detail, beginning with checking your internet speed.

Before your call, make sure you have an adequate internet connection. A bad link can be extremely distracting and even drop your call.

Check your computer’s upload and download internet speeds. You can find several tests by typing “internet speed test” in your browser. Make sure you have a backup device in case there is a problem with your computer. Make sure others in your household aren’t placing a burden on the internet while you are on the call.

Even though you would like to be working from home in your pajamas, you should dress in business attire for your meetings. Wearing professional attire not only creates a good impression, but it also puts you in the correct mindset for work. Always dress for success.

Pay attention to what is in the background of your video. For example, remove hanging clothes or kids’ toys. Experiment with the camera angle so that you are not too close or too far away.

Before the call, check out your lighting. See how it looks on the camera. You don’t want to appear too dark or too washed out. Try out different lights to see what looks most natural. Make sure there isn’t any light behind you, which would backlight. Eliminating lighting distractions will make your meetings more productive.

Just like any meeting, be on time. We’re often looser with time when we’re not hurrying to get anywhere. But just like a regular meeting, everyone should take it seriously. Create an agenda and stick to it, wrapping up the call at the appointed time so participants can get back to other things they need to do. Be professional by respecting other’s time.

During the meeting, keep in mind that the participants can see everything you are doing. They can see your facial expression and can tell whether you are attentive or not. Non-verbal clues like nodding and smiling are even more critical on video calls to confirm that you’re present.

Control background noise by muting yourself when you are not talking, especially when there are several participants on the call. There may be background noise you’re not aware of that everyone can hear, such as cars passing outside, household noises, or the sound of you moving. If you have pets, they may unexpectedly show up on your call!

If you are in enough meetings, eventually, there are bound to be some technical or connectivity problems. So, have a backup plan ready.

Your plan may be to have an alternative time slot for the meeting, switching to audio-only if video slows down, or using a dial-in connection instead of the internet. Another option is to record the session in case someone cannot connect and participate.

“You have a meeting to make a decision, not to decide on the question.”

Bill Gates

The good news is we have all become increasingly accustomed to video meetings, and the technology is better than ever. You can hold remote meetings and take advantage of many options to make them more productive.

There you have it, seven remote work meeting tips. They have served me well, and I hope they will help you too.

#YourLeadershipGuide
Kim


Want to learn more about remote work? Check out my free webinar, Success Overcoming Remote Challenges, by clicking HERE.

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    About the author

    Hi, I'm Kim, Your Leadership Guide. I equip aspiring leaders to lead with confidence, emerging leaders to expand their influence, and accomplished leaders to achieve significance!


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